The Rules and Constitution of The Real Champions Club
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Name
1. The name is The Real Champions Club.
Club Emblem
2. The Club emblem is as appointed by The Executive Committee from time to time.
Object(s) of the Club:
3. To make grants that provide higher education and training through established accreditation programs for apprentices at Real Tennis clubs and to prepare them through accreditation for long-term employment; to assist and support them through government apprenticeship schemes and other training programs within the sport of Real Tennis, notably that run by the Tennis and Rackets Association (Regd, Charity No. 1167866); and to assist in the development of the amateur sport of Real Tennis for public benefit in the wider community; by raising funds for all the above principally from subscriptions, social and sporting events.
Membership and Subscriptions
4. The signatories to these Rules are the first members of the Club.
5. An applicant for membership must submit a signed and dated application form to the Secretary stating:
i) the applicant's name, title, email address, home address and contact phone number;
ii) that the applicant has been given and has read a copy of these Rules, supports the object(s) of the Club and agrees to be bound by the Rules upon admission to membership;
iii) the applicant's consent to the holding by the Club of relevant data for the purposes of the EU General Data Protection Regulations (GDPR) as defined in the Club’s Data Protection and Privacy Policy;
iv) the applicant commits to pay £395.00 per annum (or such other sum as a General Meeting may agree) by direct debit payable on the date of becoming a member of the Club and can be renewed annually thereafter on the fee date.
In addition:
v) the financial year end of the Club shall be 31 August.
vi) the fee date shall be 1 September. Should a member join the Club partway through the financial year, their first payment will be reduced pro rata on a quarterly basis. For example, a first payment made at any time in the last quarter of the financial year will be charged as one quarter of the annual sum.
vii) no refund of donations will be made, save in the event of hardship as determined by the Executive Committee.
viii) the future level of donations may be changed by a resolution at a General Meeting passed by a majority of those present.
ix) the initial number of members is limited to 100, however, the number may be varied by a resolution carried by the Executive Committee.
Officers and their Duties
6. The Club has the following Officers, who are elected by the members for two year terms:
Chairman - Who chairs all General Meetings and all Executive Committee meetings when present
Co-Chairman – who shares with the agreement of the Chairman, as Chairman at all General Meetings and all Executive Committee meetings when present
Secretary - Who is responsible for the keeping of all books and records of the Club, including the Members' Register (containing the name and address of every member and such other contact details as the member supplies) and the taking of minutes of all General Meetings and Executive Committee meetings.
Treasurer - Who ensures that the financial affairs of the Club are kept in good order and that annual accounts and a financial report are submitted to the Executive Committee for it to place before the members at an Annual General Meeting.
The officers of the Club are to open a bank account in the name of the Club.
All officers of the Club are to be authorised signatories on the bank account of the Club.
Executive Committee
7. The day-to-day running of the Club is under the control of the Executive Committee.
i) The initial Executive Committee shall consist of the four Officers of the Club and up to six additional members all of whom shall be members of the club.
ii) The day-to-day running of the Club shall be under the control of the Executive Committee. The initial committee will stand down after two years and will be replaced by an Executive Committee which shall be democratically elected in accordance with a process laid down by the Executive Committee. All members of the initial Committee shall be able to stand for election. The Executive Committee will, after the first two years consist of the Officers plus up to three members and will have the power to co-opt additional members to the Committee from time to time All appointees should offer themselves up for election at the next General Meeting.
8. A quorum for Executive Committee meetings is three, one of whom must be the Secretary, Treasurer, Chairman or Co-Chairman
9. The members present will elect a chairman for that meeting if the Club’s Chairman or Co-Chairman is not present at a meeting.
10. The Executive Committee has the following powers and responsibilities:
Supervision and direction of the day to day running of the Club.
Preparation and presentation to the Annual General Meeting on the activities of the Club together with the annual accounts and the Treasurer's financial report.
Vacancies on Executive Committee
11. The Executive Committee may appoint a member to fill any vacancy on the Executive Committee from time to time. Any appointee should offer themselves up for election at the next General Meeting.
Resignation from membership
12. A member may resign at any time by notice in writing to the Secretary. On receiving the notice the Secretary will immediately remove that member from the Members' Register.
Disciplinary offences
13. Any member who is in serious or persistent breach of these Rules or who otherwise acts in a way, which in the opinion of the Executive Committee, is contrary to the best interest of the game of Real Tennis, may be disciplined by imposing any penalty deemed appropriate in the circumstances including loss of membership.
General Meetings of Members
14. Annual General Meeting: An annual general meeting of all members must be held each year, no later than four months after the end the financial year of the Club, at a time and place called by the Secretary on 21 days' written notice to the members stating the business to be conducted. All such Meetings can be held by way of electronic means, wholly or in part.
The business will include:
(i) consideration of the Chairman’s annual report;
(ii) presentation of the annual accounts and Treasurer’s financial report.
(iii) voting on such resolutions as are stated in the notice of the meeting.
15. Special General Meeting: At any time the Executive Committee, or 10% of the members acting by written request, may require the Secretary to call a meeting of members. The Secretary must then a call a Special General Meeting on no less than 21 days' written notice stating the date, time and place of the meeting, and the business to be conducted.
16. The quorum for any General Meeting shall be 10.
17. Minutes of a General Meeting shall be approved at the next General Meeting.
Notices
18. Any notice required to be given to any member under these Rules is validly given if: (i) sent by post to that member's address or (ii) given to him personally; or (iii) sent to their email address.
19. Any notice required or allowed to be given by any member to the Secretary under these Rules is validly given if sent by post, given personally or sent by email.
Employment and Other Contracts
20. The Club may engage contractors on such terms as the Executive Committee shall from time to time decide.
Indemnities and limitation of liability
21. A full indemnity out of the Club funds, limited to the assets of the Club, shall be given to Officers and other members of the Executive Committee against all payments and other liabilities properly incurred by them in the exercise of their duties or powers for the Club.
Amendment of the Rules
22. These Rules may be only be amended by a resolution in a General Meeting passed by not less than 50% of the members present.
Dissolution
23. The Club may be dissolved by a resolution passed by not less than 50% of the members present, provided that at least 50% of the total membership attend the meeting. If not enough members attend the meeting a subsequent meeting held where a 50% vote of members present is sufficient.
1. The name is The Real Champions Club.
Club Emblem
2. The Club emblem is as appointed by The Executive Committee from time to time.
Object(s) of the Club:
3. To make grants that provide higher education and training through established accreditation programs for apprentices at Real Tennis clubs and to prepare them through accreditation for long-term employment; to assist and support them through government apprenticeship schemes and other training programs within the sport of Real Tennis, notably that run by the Tennis and Rackets Association (Regd, Charity No. 1167866); and to assist in the development of the amateur sport of Real Tennis for public benefit in the wider community; by raising funds for all the above principally from subscriptions, social and sporting events.
Membership and Subscriptions
4. The signatories to these Rules are the first members of the Club.
5. An applicant for membership must submit a signed and dated application form to the Secretary stating:
i) the applicant's name, title, email address, home address and contact phone number;
ii) that the applicant has been given and has read a copy of these Rules, supports the object(s) of the Club and agrees to be bound by the Rules upon admission to membership;
iii) the applicant's consent to the holding by the Club of relevant data for the purposes of the EU General Data Protection Regulations (GDPR) as defined in the Club’s Data Protection and Privacy Policy;
iv) the applicant commits to pay £395.00 per annum (or such other sum as a General Meeting may agree) by direct debit payable on the date of becoming a member of the Club and can be renewed annually thereafter on the fee date.
In addition:
v) the financial year end of the Club shall be 31 August.
vi) the fee date shall be 1 September. Should a member join the Club partway through the financial year, their first payment will be reduced pro rata on a quarterly basis. For example, a first payment made at any time in the last quarter of the financial year will be charged as one quarter of the annual sum.
vii) no refund of donations will be made, save in the event of hardship as determined by the Executive Committee.
viii) the future level of donations may be changed by a resolution at a General Meeting passed by a majority of those present.
ix) the initial number of members is limited to 100, however, the number may be varied by a resolution carried by the Executive Committee.
Officers and their Duties
6. The Club has the following Officers, who are elected by the members for two year terms:
Chairman - Who chairs all General Meetings and all Executive Committee meetings when present
Co-Chairman – who shares with the agreement of the Chairman, as Chairman at all General Meetings and all Executive Committee meetings when present
Secretary - Who is responsible for the keeping of all books and records of the Club, including the Members' Register (containing the name and address of every member and such other contact details as the member supplies) and the taking of minutes of all General Meetings and Executive Committee meetings.
Treasurer - Who ensures that the financial affairs of the Club are kept in good order and that annual accounts and a financial report are submitted to the Executive Committee for it to place before the members at an Annual General Meeting.
The officers of the Club are to open a bank account in the name of the Club.
All officers of the Club are to be authorised signatories on the bank account of the Club.
Executive Committee
7. The day-to-day running of the Club is under the control of the Executive Committee.
i) The initial Executive Committee shall consist of the four Officers of the Club and up to six additional members all of whom shall be members of the club.
ii) The day-to-day running of the Club shall be under the control of the Executive Committee. The initial committee will stand down after two years and will be replaced by an Executive Committee which shall be democratically elected in accordance with a process laid down by the Executive Committee. All members of the initial Committee shall be able to stand for election. The Executive Committee will, after the first two years consist of the Officers plus up to three members and will have the power to co-opt additional members to the Committee from time to time All appointees should offer themselves up for election at the next General Meeting.
8. A quorum for Executive Committee meetings is three, one of whom must be the Secretary, Treasurer, Chairman or Co-Chairman
9. The members present will elect a chairman for that meeting if the Club’s Chairman or Co-Chairman is not present at a meeting.
10. The Executive Committee has the following powers and responsibilities:
Supervision and direction of the day to day running of the Club.
Preparation and presentation to the Annual General Meeting on the activities of the Club together with the annual accounts and the Treasurer's financial report.
Vacancies on Executive Committee
11. The Executive Committee may appoint a member to fill any vacancy on the Executive Committee from time to time. Any appointee should offer themselves up for election at the next General Meeting.
Resignation from membership
12. A member may resign at any time by notice in writing to the Secretary. On receiving the notice the Secretary will immediately remove that member from the Members' Register.
Disciplinary offences
13. Any member who is in serious or persistent breach of these Rules or who otherwise acts in a way, which in the opinion of the Executive Committee, is contrary to the best interest of the game of Real Tennis, may be disciplined by imposing any penalty deemed appropriate in the circumstances including loss of membership.
General Meetings of Members
14. Annual General Meeting: An annual general meeting of all members must be held each year, no later than four months after the end the financial year of the Club, at a time and place called by the Secretary on 21 days' written notice to the members stating the business to be conducted. All such Meetings can be held by way of electronic means, wholly or in part.
The business will include:
(i) consideration of the Chairman’s annual report;
(ii) presentation of the annual accounts and Treasurer’s financial report.
(iii) voting on such resolutions as are stated in the notice of the meeting.
15. Special General Meeting: At any time the Executive Committee, or 10% of the members acting by written request, may require the Secretary to call a meeting of members. The Secretary must then a call a Special General Meeting on no less than 21 days' written notice stating the date, time and place of the meeting, and the business to be conducted.
16. The quorum for any General Meeting shall be 10.
17. Minutes of a General Meeting shall be approved at the next General Meeting.
Notices
18. Any notice required to be given to any member under these Rules is validly given if: (i) sent by post to that member's address or (ii) given to him personally; or (iii) sent to their email address.
19. Any notice required or allowed to be given by any member to the Secretary under these Rules is validly given if sent by post, given personally or sent by email.
Employment and Other Contracts
20. The Club may engage contractors on such terms as the Executive Committee shall from time to time decide.
Indemnities and limitation of liability
21. A full indemnity out of the Club funds, limited to the assets of the Club, shall be given to Officers and other members of the Executive Committee against all payments and other liabilities properly incurred by them in the exercise of their duties or powers for the Club.
Amendment of the Rules
22. These Rules may be only be amended by a resolution in a General Meeting passed by not less than 50% of the members present.
Dissolution
23. The Club may be dissolved by a resolution passed by not less than 50% of the members present, provided that at least 50% of the total membership attend the meeting. If not enough members attend the meeting a subsequent meeting held where a 50% vote of members present is sufficient.
Real Champions Club
Supporting the next generation of
Real Tennis Coaches and Club Managers